Quick facts

    • Durham
  • Full time
  • Recruitment

Categories:

  • Social science
  • Earth science

Subjects:

  • Research Assistant

Apply by: 2021-12-09

Editorial Assistant, Antiquity Journal

Published 2021-11-25

Department of Archaeology

Grade 4: - £20,092 - £23,487 per annum
Fixed Term - Full Time
Contract Duration: Until 31 December 2022
Contracted Hours per Week: 35
Closing Date: 09-Dec-2021, 7:59:00 AM

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

The Department and role purpose:
Durham University’s Department of Archaeology is one of the UK’s best Departments of Archaeology with an outstanding reputation for excellence in teaching, research and employability of our students. We are regularly ranked one of the top two Archaeology departments in the UK (e.g. Research Excellence Framework (REF) 2014, The Guardian University Guide 2021, Complete University Guide 2022) and one of the top five globally (World University QS rankings 2022). Our expertise covers a broad chronological and geographic span, from the Palaeolithic to the present-day, and from South Asia to the Mediterranean, Europe and the British Isles, We have a strong research presence in the Middle East that embraces fieldwork, visual and material culture studies and bioarchaeology. We have a range of cutting-edge laboratories, including well-developed facilities for isotopic and aDNA research, extensive commercial infrastructure, and a network of heritage-sector collaborators. The Department of Archaeology works closely with staff in two Durham University museums: the Oriental Museum and the Museum of Archaeology. These house some outstanding archaeological collections, including East Asian and Middle and Near Eastern antiquities. For further information on our current projects, research and teaching, see www.dur.ac.uk/archaeology

Antiquity (www.antiquity.ac.uk) is a leading international peer-reviewed journal of archaeological research. We are seeking an Editorial Assistant to prepare and edit manuscripts that have been accepted for publication by Antiquity. The purpose of the role will be focused on processing papers submitted to Antiquity and assisting as a contact point for enquirers, authors and reviewers. Your main focus will be on the preparation and editing of texts, including academic content, and copy-editing, addressing issues of language, style and length. You will thrive under pressure in a busy, deadline-driven office environment.

Antiquity is owned by the Antiquity Trust, a registered charity, and is produced by Antiquity Publications Ltd in partnership with Cambridge University Press. The editorial office is based in the Department of Archaeology at Durham University and is solely responsible for the academic standards, production, development and management of the journal. As a journal of world archaeology, Antiquity publishes on all periods, regions and aspects of archaeological research. The journal features original research articles, debate pieces, book and exhibition reviews and editorial content. Each year, the Antiquity office edits and publishes more than 2000 pages of print and digital content digital output, serving the global archaeology community.

Core responsibilities:
  • Provide a responsive and proactive support service for Antiquity stakeholders;
  • Focus on checking Antiquity stakeholder requirements to ensure the delivery of excellence with the frontline stakeholder experience.
  • Respond to Antiquity service users answering and recording editing queries and other editorial matters.
  • Contribute to the planning of team activities, work and deadlines to ensure the smooth running and timeliness of service.
  • Solve day-to-day routine problems and source background information within the role.
  • Record data and information accurately and provide reports as required to team members including the Antiquity Editors and journal owners.
  • Operate an editing enquiry service and process requests, find solutions or escalate queries where necessary.
  • Flexible in approach to accommodate the needs of team members and Antiquity service users.
  • Assist team members to organise, plan and prepare for events, meetings and activities.
  • Liaise with internal and external colleagues, contractors and professional specialists to pass on information.
  • Apply professional and editorial procedures and processes, and use of online submission systems.
  • Liaise and collaborate with staff in other areas of the organisation to ensure a seamless, smooth and efficient service.
  • Resolve queries and requests for information and advice and escalate more specialist and complex queries or issues to more experienced team members.
Role responsibilities:
  • Preparation and editing of papers submitted to Antiquity, including issues of length, academic content and language.
  • Provide copy-editing services to support the production of the journal.
  • Work with team members to ensure the smooth running of editorial processes, to support Antiquity stakeholder activities.
  • Apply standard professional and recognised regulatory procedures to support to process, check and reconcile editorial information sets.
  • Compile, record, store and archive data and information to ensure the accuracy and safety of information.
  • Use an online submission system to check revised papers for length and adherence to requested revisions.
  • Liaise with representatives from other service areas, professional organisations and agencies where necessary, including the various scholarship providers.
  • Use standard office-based IT systems, tools and equipment to carry out data recording, communications and networking, and use image-editing software (e.g. Adobe Creative Cloud) to credit and edit images and maps for publication in the journal..
  • Provide service and support for all authors and reviewers by post, email and telephone.
  • Process and update key business documentation.
  • Liaise with internal and external suppliers and specialists with the organisation, planning and delivery of editorial services, activities and events, while assisting the Production Editor.
  • Identify areas where systems and procedures can be improved, and liaise with the Production Editor and other staff to plan and implement improvements, as appropriate.
  • Any other reasonable duties.
Working Arrangements
At Durham, we recognise that our staff and students are our greatest asset and we want to support the health and wellbeing of all. Hybrid working supports this ethos and provides many benefits to our colleagues, including empowering people, where their role allows, to work in a manner which is more suitable for them, whilst encouraging our commitment to environmental sustainability.

Depending on the needs of the business and the job role, Durham University is piloting hybrid working for all Professional Services colleagues in the academic year 2021/2022, which may include the opportunity to work both on and off-campus and to flex working hours. If appointed to the post, your line manager will discuss the specific arrangements with you.  Any hybrid arrangements are non-contractual and may change within the pilot and when the pilot ends.

Reward and Benefits
To support the delivery of the University's People Strategy to attract, retain and reward the very best, we offer a fantastic range of rewards and benefits to our staff, including:
  • 27 days annual leave, plus 4 customary days and 8 bank holidays (pro-rata for part-time) and the option to purchase additional leave;
  • Automatic enrolment into a pension scheme;
  • Corporate and local discounts;
  • Wellbeing resources and discounted health benefits;
  • Health discounts on sports and activities at Maiden Castle Health and Activity Centre;
  • Reward and Recognition Schemes;
  • Personal and career development;
  • And SO much more, with further information available here
Recruiting to this post
In order to be considered for an interview, candidates must evidence each of the essential criteria required for the role in the person specification.  In some cases, the recruiting panel may also consider the desirable criteria, so we recommend you evidence all criteria in your application.

Please note that some criteria will only be considered at the interview stage.

How to apply
We prefer to receive applications online.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/ which provides information on the collation, storing and use of data.

Information if you have a disability
The University welcomes applications from disabled people. We are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, adjustments will be made to support people within their role.

If you are unable to complete your application via our recruitment system, please get in touch with us at e.recruitment@durham.ac.uk.

What you are required to submit
  1. A CV; 
  2. A covering letter which details your experience, strengths and potential in the requirements set out in the essential and desirable criteria;
Please ensure that you submit all documentation listed above or your application cannot proceed to the next stage.

Contact details 
For further information regarding this post, please contact Dr Robert Witcher (r.e.witcher@durham.ac.uk).

Contact information for technical difficulties when submitting your application
If you encounter technical difficulties when using the online application form, we prefer you send enquiries by email. Please send your name along with a brief description of the problem you’re experiencing to e.recruitment@durham.ac.uk

We will notify you of the status of your application at various points throughout the selection process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails.

At Durham University, our aim is to create an open and inclusive environment where everyone can reach their full potential and believe our staff should reflect the diversity of the global community in which we work. We welcome and encourage applications from members of groups who are under-represented in our workforce including people with disabilities, women and black, Asian and minority ethnic communities.

As a University we foster a collegiate community of extraordinary people aligned to the University’s values. Equality, Diversity, and Inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do.  At Durham, we actively work towards providing an environment where our staff and students can study, work and live in a community that is supportive and inclusive, and in doing so, recruit the world’s best candidates from all backgrounds and identities. It’s important to us that all of our colleagues are aligned to both our values and commitment to EDI.

Person specification - skills, knowledge, qualifications and experience required
Essential Criteria
  • Excellent oral and written communication skills.
  • Proven IT skills, including the use of Microsoft Office and image editing software (e.g. Adobe Creative Cloud). 
  • A broad knowledge of, or interest in, Archaeology.
  • A degree in Archaeology or a related discipline, or equivalent experience.
  • Familiarity with publications practive, including copy-editing and proofreading. 
  • High level of attention to detail (e.g. when copy editing). 
  • Excellent organisaitonal skills. 
  • Ability to work under pressure, and managing priorities as required. 
  • The ability to handle confidential information and act with discretion at all times. 
  • Evidence of personal development to maintain skills.
  • Demonstrable ability to provide advice and guidance to a range of customers and colleagues.
  • Experience of working in a team.
Desirable Criteria
  • Experience in academic publishing and familiarity with the peer-review process. 
  • Experience or understanding of academic practice in the higher education environment.
DBS Requirement: Not Applicable.

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