Band 4 Study Leave Coordinator - Postgraduate Medical Education

Job summary

An exciting opportunity has arisen for a talented and highly enthusiastic individual to join the Postgraduate Medical Education team supporting the Trust's Study Leave processes for all grades of Medical Staff employed within the Trust.

Applicants are invited to apply for the role of Study Leave Coordinator, which oversees and provides a central administration service for all Study Leave requests received by Medical Staff employed by the Trust and should have all the essential requirements as outlined in the person specification.

The role requires a dynamic individual with excellent organisational and communication skills. The role involves communicating with a wide range of people at all levels, both internal and external to the organisation.

We are looking for an individual who is a self-starter and has the ability to perform both autonomously and as part of the team. You will be able to manage and prioritise a highly demanding, and at times complex workload, which can require meticulous attention to detail and the ability to be able to work under pressure adhering to tight deadlines. You will possess excellent skills and be able to provide, receive and process multifaceted data to meet the desired outcomes.

You will have a flexible approach to work and be able to adapt quickly to any operational issues and unforeseen challenges, that require immediate and prompt resolution to support the continued smooth running of the services in which we offer.

Main duties of the job

The successful candidate will be based at Birmingham Heartlands Hospital, however will be required to travel to any of the University Hospital Birmingham sites, to ensure the need of the service are meet.

This vacancy is currently offered as permanent, part time ( per week), working the following pattern to meet service requirements --

Mondays -- 09:30am until 14:15pm (5hrs 15mins)

Tuesdays -- 09:30am until 14:00pm (4hrs 30mins)

Thursdays 09:30am until 14:00pm (4hrs 30mins)

and Fridays 09:30am until 14:00pm

Wednesdays are a non-working day (0hrs)

Should you wish to discuss this vacancy any further, please do not hesitate to contact: Audrey Williams, Study Leave Manager on: 0121 424 3855.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

GCSE English and Maths A-C/ 9-4

* NVQ level 3 in Business/

Administrationor equivalent

experience in an administrative role

* RSA level II or equivalent experience

Desirable

Evidence of continued development

Experience

Essential

Recent experience of working

within anadministrative role with

proven track record of problem

solving

* Experience of working with

sensitive andconfidential

information.

* Experienced in using own

initiative andworking to changing

deadlines

* Proficient in Microsoft software -

Word,Excel, PowerPoint, Outlook

and Teams.

* Ability to deal

professionally withenquiries

from staff, patients and

visitors

* Work effectively and flexibly as

part of ateam to meet the needs

of the services

* Demonstrate an understanding of

equality and diversity

Desirable

Previous experience of transcribing

formalminutes and preparing

reports

* Experience of using Trust IT systems

* Experience of working in a busy

environment

* Work experience in the NHS or

health care sector.

* Knowledge of the educational processes

for resident doctors

Additional Criteria

Essential

Personal integrity and the

ability towork well under

pressure.

* Team Player

* Reliable

* Ability to work and travel across sites

as required by the role