Snabbfakta
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- London
Ansök senast: 2025-02-16
PhD Administrator
About the role
The Division of Biosciences is looking to appoint an experienced Administrator to join the Postgraduate Research (PhD) team. This team is responsible for providing administrative support for the PhD student lifecycle within the division. The post holder's main focus will be to deliver a high quality service to staff and students including replying to enquiries within set time frames, assisting with student recruitment, monitoring student progression and graduation.
The PhD Administrator will provide high-quality administrative support for hours per week, Monday to Friday, typically with 2 set days in the office and other days WFH. The Administrator will report to the Deputy Doctoral Training and CDD Manager and will work closely with other administrators in the Postgraduate research student team, as well as academic leads, and colleagues in Biosciences and central UCL administration including the Graduate Admissions Office and the Registry Research Degrees team.
Additional wording to keep or remove as necessary:
• This role is eligible for hybrid working with a minimum of 40% on site.
• This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit for more information.
A job description and person specification can be accessed at the bottom of this page.
If you have any queries about the role, please contact Kim Duffy on
If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Biosciences staffing at .
About you
The ideal candidate will be an enthusiastic and proactive administrator with a friendly and professional approach. Recent experience in student administration, in either Higher Education or the private sector is preferred. You will have the confidence to deal with a range of enquiries from students, academic and administrative colleagues and you will be a helpful and supportive team member, happy to seek advice, share information and participate in regular team meetings.
You should be able to organise and prioritise, working to deadlines and targets, sometimes under pressure, with good time management and excellent attention to detail. You will also be able to demonstrate flexibility and readiness when faced with new challenges. Proficiency in the use of Microsoft Office, databases and other software platforms is essential.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan and expenses
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
